0: Hi. Welcome to www.engvid.com. I'm Adam.

3: In today's video I want to talk to you about some business English, but more specifically,

7: we're going to talk about meetings, business meetings and what goes on there, and some

12: of the vocabulary you will need to know if you have to go to some of these meetings.

17: Okay, we have a bunch of words here.

18: I'm going to go through each one, make sure you understand what it is.

22: So, every meeting has to have an "agenda".

25: Actually I'll stand on this side a little bit.

27: Every meeting has to have an agenda.

29: What is an "agenda"?

31: An agenda is basically the plan or the list of topics that need to be covered in this meeting.

38: Right?

39: So by the end of the meeting you have to cover these points, and then the meeting can break

42: up or whatever.

44: Okay?

45: So that's the plan.

46: We also use this for other situations, like somebody has an agenda, means somebody has

50: a goal they're after.

52: In a business meeting, the plan.

54: The goal is to finish these lists...

56: The list of priorities.

58: At a meeting someone will be "designated" to take notes.

62: Okay?

63: So, "you designate" means you choose someone or you assign someone a specific task.

68: Okay?

69: So, every...

70: Every meeting somebody else takes a turn or sometimes some big companies have one person

76: whose job is to take those notes.

78: Now, those notes are called "minutes", like the same minute...

83: Like, you think about it in terms of time.

85: "Minutes" are the notes or the summary of a meeting.

90: Okay?

91: At the end of the meeting the person who was designated to take the notes will go back

95: to his or her desk, and type up a list of the main highlights of the meeting, and whatever

102: goals were achieved, whatever items need to be discussed next meeting, etc.

108: So, notes.

109: Now, somebody might put forward a "motion".

113: Okay?

114: "Put forward a motion".

119: A motion is basically the same idea as a proposal.

123: Somebody says: "Okay, I think we need to do this.

125: Let's vote on it."

126: So anything that needs to be voted on is called a motion.

129: Okay?

130: Their idea, their plan, their suggestion, etc.

135: After somebody puts forward the motion, everybody else in the meeting room will have "deliberations".

141: Okay?

142: They will deliberate on this motion.

144: Basically they will discuss it.

146: Everybody will say what they think, what they like, what they don't like.

149: There'll be a general discussion about the motion, and that's called deliberations.

155: Sometimes these deliberations involve a "conference call".

159: A conference call is basically a call with people outside the meeting room, it could

164: be on Skype, some sort of video program, it could be just a telephone call, but it's a

170: speaker and everybody in the room can hear and be heard, and the person on the other

176: end can be...

177: Can hear and be heard as well.

178: So it's a conference call.

180: Then everybody will "brainstorm" to come up with new ideas.

184: So, "brainstorming" is basically thinking, but thinking hard about a specific topic,

190: and trying to come up with different ideas for that topic, how to do something, etc.

197: Hopefully everybody in the room will "collaborate", people from different departments might come

202: into a meeting to talk about a project or a product, or whatever, or a campaign.

207: Everybody has to collaborate, everybody has to work together, that's what "collaborate"

212: means.

213: A good company will have people who like to collaborate, they'll like to work as a team;

218: some companies it's a bit more difficult.

221: Then after the deliberations, after the brainstorming, after all their talk, it's time to vote.

226: Okay?

227: So everybody will "cast a ballot".

233: We also talk about this when we talk about politics.

237: After the campaign for a political position, the public goes to cast a ballot.

242: They go to the ballot box to vote.

245: So, "cast a ballot", vote.

247: Now, there are different ways to do it.

249: There's a secret ballot.

250: Okay?

251: If you have a secret ballot, then everybody writes their answer, their choice on a piece

257: of paper, puts it into a box, and then somebody collects them: "Yes", "No", whatever.

263: There's an open ballot that everybody knows what everybody else is voting.

268: This is called "a show of hands".

269: "Show of hands, who's for the project?

272: Who's against?"

273: Okay, and then more hands this side, this side wins; more hands this side, this side wins.

279: "Show of hands".

280: In a classroom a teacher might use this: "Okay, does everybody understand?

283: A show of hands.

284: If you understand, put up your hand."

286: Good.

287: Sometimes you'll hear: "The ayes have it".

294: Another way to vote is: -"All in favour say, 'I'."

297: -"I."

298: -"All in...

299: All against, say: 'Nay'."

300: -"Nay."

301: More people have...

302: Say: "Yes", the "Ayes", not these eyes, the ayes, this means yes.

308: "The ayes have it" means the yes side wins.

312: Okay?

313: Now, hopefully you will reach a "consensus" or you will reach a "unanimous"-excuse me-decision.

320: "Consensus" and "unanimous" are very similar words.

326: "Consensus" means all or at least almost all.

331: So if most of the people choose one side, then you have a consensus, then that's a good

336: decision, everybody's on board.

339: If it's unanimous, means everybody agrees or everybody disagrees.

343: So, "unanimous" means everybody, all the people who are voting made the same choice.

349: Okay?

350: Now, sometimes if you can't make a meeting...

353: Okay?

354: You're out of town on business or you're sick that day, but you want somebody to cast your

360: ballot, vote for you, you can send a "proxy".

364: A "proxy" basically means a substitute, somebody who will go in your place to vote in your

374: name.

375: Okay?

376: We also think...

377: If you read the news you sometimes see, like: "proxy war".

382: A "proxy war", when you have two very big countries, if for example, Russia and the

387: United States decided to have a war, that would be a lot of destruction because they're

392: both very big countries with very big militaries.

395: So if they want to fight but they don't want to fight directly, they will fight through

399: smaller countries.

400: They will find a small country and a small country, and they will send these two countries

404: to war as a proxy for themselves.

407: Right?

408: In the business meeting it's not so bad, but it's still the same idea, it's a substitute.

413: Okay, so then the meeting is all good, you have your ballot, you have your choice, everybody's

418: in agreement, it's a consensus, etc., it's time to "wrap up".

423: When you're wrapping up, basically you're bringing the meeting to a close.

427: You finish all the last details.

428: "Any questions?

429: Any questions?

430: No?

431: Everybody's good?

432: Okay, let's wrap it up.

433: Everybody sign where they need to sign.

434: See ya next week, next meeting."

437: And then you "adjourn".

438: "Adjourn" means you basically end the meeting, or sometimes you suspend the meeting.

443: "Okay, this meeting is adjourned" means it's finished.

446: "We're going to adjourn this meeting until next week", so it means we're going to take

450: a break, we're going to come back and finish next time.

453: Okay?

454: "A-journ", the "d" is silent, you don't actually pronounce it.

457: So, there you go.

459: You're ready to go to a business meeting in English and be able to handle all these different

465: words.

466: If you have any questions about them, please go to www.engvid.com, you can ask me in the

469: forum.

470: You can take the quiz, make sure you understand all of these words.

474: Of course, subscribe to my channel if you like this

477: lesson, and I'll see you again very soon. Bye-bye.