Attaching files to an email

Have you attached files to the email? Here is the one simple phrase that you need to write.

When we are sending a file with the email we normally say:

• Please find attached...

For example:

• Please find attached our latest catalogue.

• Please find attached the monthly report.

An example email:

In Business English 23 we always try to write emails which are short and simple, like the following example: 

Alternatives

If you think that 'Please find attached' is too formal you can use the following alternatives:

• I'm attaching...

or

• Attached is...

For example:

Or:

We like short emails, but sometimes a short email can appear rude. It depends on the context.  To make the email a little bit friendlier let's add a sentence at the beginning and another at the end:

A more informal alternative

Another infomal option is "Here is..." 

If we are sending an email to colleagues we often use 'Here is...', particularly if we just want to send a very short email.

Files

Here are some of the typos of document which we might attach to an email

• document - used for any text file, particularly in Word or PDF format
• spreadsheet - usually an Excel file
• file - a generic word for any type of digital asset
• image 
• quote 
• report 
• draft - The 'rough' copy of a document
• schedule
• itinerary
• agenda
• presentation

The final line

When I send an attachment I normally like to add a final sentence where I ask the other person if they need anything else. We've already seen examples of final lines in our previous emails:

• Please feel free to call me on +44 123 456 78 if you have any questions.
• Please let me know if you have any questions.

Other examples that you might find useful:

• Please contact our Marketing department directly for any additional information that you require.
• If you have any further questions, please ask. 

Please find enclosed

You may have seen the phrase "please find enclosed" if you have been studying Business English for a long time. However, we only use this phrase when we are sending something with a physical (paper) letter.  We do not use this expression when we are sending something via email.